NEXUS FACULTY RESOURCES BLOG

Zoom Security Recommendations

September 16, 2020

To ensure security in Zoom meetings, ITS recommends enabling at least one of the security options (Only Authenticated Users, Waiting Room, or Passcode). This resource answers some FAQs and provides links to helpful information to adjust Zoom security settings. While you are in your settings, there are some additional settings options to consider enabling as well.

What’s the difference between the three security settings options?

By enabling the Only Authenticated Users feature, you can limit your meetings to users who are logged into U-M accounts by selecting “University of Michigan Users.” This enables easier attendance taking, as it will create a record of who was present. Make sure you let students know if you use this option, so they can ensure they are properly logged in prior to the meeting. 

The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees individually or all at once. You can opt to send all participants to the Waiting Room when joining your meeting, or you can allow participants from the U-M domain to bypass the Waiting Room.

Using the Passcode option requires participants to enter a code to join the meeting. The host must give all participants the passcode, and then they join by entering the code. 

Which setting should I use?

In general, ITS recommends a Waiting Room configured with the recommended settings or the Only Authenticated Users May Join. For detailed information applicable to specific use cases, see Should I Use a Waiting Room or a Passcode in Zoom?

How do I configure my Zoom settings?

To adjust your settings, go to https://umich.zoom.us/profile/setting and log in with your uniqname. Once you are signed in, your profile settings will open. Follow these instructions based on the security option you choose:

It’s always a good idea to test your new features in a Zoom call before your next scheduled meeting to make sure that your new settings are working appropriately.

How do I change the settings for existing/recurring meetings?

To adjust the settings on existing meetings, navigate to https://zoom.umich.edu/meeting and log in with your uniqname. If you choose to enable the Passcode option, ensure that you provide the Passcode to students.

  1. Hover over the meeting you want to change and click Edit. (For recurring meetings, click Edit on the next occurrence, then click Edit All Occurrences.)
  2. Select the desired Security option.
  3. Click Save at the bottom of the page.

What are other settings to consider enabling?

There are many ways to configure Zoom settings to meet your needs. While you are adjusting the your security settings, consider the following additional settings options:

  • Closed Captioning: If you select Closed Captioning, Zoom will auto-generate captions for each meeting and display them on the screen. If you choose this feature, also select the Save Captions option right below it to create a downloadable transcript.
  • Annotation: Within the “In meeting” section, you can turn on Annotation. This will allow meeting participants to annotate in the meeting with permission from the host.
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